1 Contracting

Once the agreement of sale is reached, the real estate agent/lender sends the information to the settlement officer.

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The settlement officer will be in touch with the buyer to introduce themselves and to collect any information that they require for the file.

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2 Title Order

Background information is submitted to the Intake and Scheduling Department.

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Tax information, loan payoffs, maintenance fees, inspections, Patriot act, domestic relations, insurances, as well as legal papers, are ordered.

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A file is created, letters are sent out to all involved parties and a title search is ordered.

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3 Search & Examination

The search of public records begins. Deeds, mortgages, liens, wills, divorce settlements and other documents that could affect the title are searched.

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Once the search is completed, a title commitment is created by the commitment department, outlining any issues that may have been found.

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The title commitment then goes to our examination department. The examiners work with your settlement officer to fix any issues that were found.

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The title commitment is reviewed, completed and then sent out to all parties involved in the transaction.

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4 Document Prep & Review

The settlement officer reviews any new instructions and requirements from the lender or other parties involved.

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The settlement officer or processor will then prepare closing statements and contact all parties to schedule the closing.

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5 Closing

The settlement officer will oversee the closing of the transaction. Generally present at closing will be the buyer, seller and real estate agents for both parties.

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The seller will sign 1099, closing disclosure, ALTA/HUD, and closing documents required by the lender (if applicable.) The buyer will then sign the closing package, closing disclosure, ALTA/HUD, and buyer's affidavit (if applicable).

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Funds will be dispersed at this time to appropriate parties.

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The buyer will receive the keys to their new property.

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6 Post Close

The settlement officer prepares the file to go to Post Closing. Monies are wired out to the appropriate parties and lender package is sent out.

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The transaction documents will be E-recorded in the county in which the property is located. Title insurance policies will be prepared and sent to the new lender and the buyer.

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The buyer will receive their new deed generally within 30-45 days following settlement.

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